checklistbeginnerstips
There's nothing worse than arriving at a craft fair and realizing you forgot something important. Your card reader. Extra bags. Sunscreen. We've compiled the ultimate packing list so you can set up with confidence every single time.
Booth Setup Essentials
- Canopy/tent (10x10 is standard) with weights or stakes
- Tables (6ft or 8ft folding)
- Tablecloths and table runners
- Display shelves, risers, or racks
- Banner or signage with your business name
- Price tags or signs for all products
- Business cards
- Zip ties, bungee cords, and clamps (for wind)
Products & Inventory
- All products — packed and organized by type
- Extra inventory (bring 20-30% more than you think you'll sell)
- Samples or testers if applicable
- Product info cards or brochures
- Inventory tracking sheet or app (candle makers: try WickSuite for inventory and cost tracking)
Payment & Money
- Card reader (Square, Stripe, etc.) — fully charged
- Phone/tablet for processing payments
- Backup card reader or phone
- Cash box with change ($50-100 in small bills and coins)
- Venmo/Zelle QR code sign
- Receipt book (optional but professional)
- Calculator
For a deep dive on payment options, read our guide on accepting payments at craft fairs.
Marketing & Customer Engagement
- Email signup sheet or tablet
- Social media handles sign (Instagram, etc.)
- QR code linking to your online shop
- Loyalty cards or discount codes for return customers
- Shopping bags with your logo (or plain bags)
- Tissue paper and packaging supplies
- Thank-you cards or stickers
Comfort & Survival Kit
- Comfortable chair (you'll be there all day)
- Water bottle and snacks
- Sunscreen and sunglasses (outdoor events)
- Hat or umbrella for shade
- Warm layers (for early mornings and fall/winter events)
- Rain gear (jacket and tarps for products)
- Comfortable shoes
- Hand sanitizer and wipes
Tech & Power
- Phone charger / portable battery pack
- Extension cord (if electricity is provided)
- LED lights or fairy lights (for ambiance or indoor events)
- Hotspot device or phone tethering (for card payments)
- Bluetooth speaker (if allowed — check fair rules)
Emergency Supplies
- First aid kit
- Duct tape and scissors
- Extra zip ties and safety pins
- Sewing kit (if you sell clothing/fabric items)
- Touch-up supplies for products (glue, paint, etc.)
- Trash bags
- Paper towels
Documents & Admin
- Event confirmation and booth assignment
- Business license / vendor permit
- Sales tax permit (if required in your state)
- Proof of insurance (some events require this)
- Map/directions to the venue
- Contact info for the event organizer
Pro Tips for Packing
- Use plastic bins — Stackable, waterproof, and way easier than cardboard boxes
- Label everything — "Setup," "Products," "Payment," "Emergency"
- Pack in reverse order — Last thing you need first should go in last
- Keep a permanent fair kit — Some things never leave the car between events
- Make a checklist — Print this list and check items off before every event
- Do a dry run — Set up your entire booth at home before your first event
Downloadable Checklist
Save this page or bookmark it — and before your next event, run through it top to bottom. The vendors who never forget anything are the ones who always use a list.
Ready to find your next craft fair? Browse upcoming events on TheCraftMap and use our deadline tracker to never miss an application window.